Product — Orders
Automate purchase order entry into your ERP
Eledone is an AI agent that reads your customers' purchase orders in any format (PDF, Excel, text in the body of the email, scanned document), finds the customers and items in your ERP, checks prices, stock and credit limits, then creates the order and sends the order acknowledgement.
- 01 · ReceiptPO-2025-0412.pdf
- 02 · Reading3 lines · LED-4020 × 200
- 03 · CheckingPrice ✓ · Stock ✓ · Credit ✓
- 04 · Entry and acknowledgementOrder created · acknowledgement sent
- 3 h
- saved per day per sales administration employee
- -30%
- customer disputes caused by data entry
- 50,000
- documents processed every month
How it works
Four steps from the incoming request to the result
- 01
Receipt
The purchase order arrives by email, just as it does today. Your customers don't change anything.
- 02
Reading
The AI extracts the customer, item references, quantities, prices, dates and addresses, with no document template to configure.
- 03
Checking
Every field is matched against your ERP: items, price lists, stock, credit limits, shipping costs, customer terms. Each one gets a confidence score.
- 04
Entry and acknowledgement
The order is created in the ERP. Depending on your rules, it goes through directly or waits for your team's approval, then the acknowledgement is sent to the customer.
Comparison
Why not EDI or traditional OCR?
| Criterion | EDI | Traditional OCR | Eledone |
|---|---|---|---|
| Setup | Long, customer by customer | One template to configure per format | No template to create |
| Accepted formats | Structured feeds only | PDFs with a known layout | PDF, Excel, email body, scans |
| Exceptions | Blocking | Manual review | Checked and flagged |
| Customer side | Technical project required | No change | No change |
What changes
For your teams and your customers
Less manual entry
Your sales administration staff no longer retype order lines: they check and approve.
Fewer errors
Prices, stock and terms are checked against ERP data before the order is created.
Customers served faster
The order is recorded and confirmed without waiting for the inbox to be cleared.
Which purchase order formats can Eledone read?
PDFs, Excel files, orders written in the body of the email and scanned documents.
Do we need to ask our customers to change the way they order?
No. Your customers keep sending their orders by email, in the format they use today.
What happens if a reference is unknown or a price is inconsistent?
The line is flagged with a low confidence score and sent to your team before anything is approved.
Which ERPs is Eledone compatible with?
Eledone has native connectors for Sage 100, Sage X3, Microsoft Dynamics 365 and Odoo. It is also compatible with Cegid, Divalto, NetSuite, Sylob, Proginov, SAP, Infor M3, Exact Online and Oracle, through a custom integration.
Next step
Stop losing time
Adopt Eledone, the AI agent that unlocks the full potential of your sales teams